Wikis | BRIDGE ONE User Guides

The Wikis overview

The Wikis overview uses a sidebar to navigate between Wikis and Collections. It has two sections:

Wikis. Two options: one lists all of the Wikis you can access, and the other lists only the Wikis you own.
Collections. A list of every Collection, which you open from here. Use the search field to find one, filter the list to the Collections you own, or group them by color. See Collections.

Creating a Wiki

Go to Wikis, then click the floating action button in the bottom right. This opens a modal where you define:

Name (required)
Collection (optional — see Collections)
Owners (required)
Enable cover page (toggle — see Cover Pages)
Confidential or public

Editing and managing Wikis

Wikis are edited and managed from the Wiki's More Options button:

Edit Wiki. Change the Wiki's name and settings.
Enable or disable the cover page. See Cover Pages.
Duplicate Wiki. Create a copy of the Wiki.

To delete a Wiki, use its More Options button and choose Delete Wiki.

Wiki Page Types

Opening a Wiki shows a list of pages — a Wiki is a document made up of multiple pages, navigable via the sidebar (table of contents) on the left.

Use the Add Page button in the sidebar to add content. There are three types of content you can add:

Pages — normal content pages
Data Sets — flexible, self-contained databases
Canvases — whiteboard-style pages

Click Add, then choose New Page, New Data Set, or New Canvas. The sidebar lets you navigate between whatever you've created.

Working with Pages

Every page has a title. Content pages are for freeform writing. You can format text with Markdown, for example ## for a Heading 2, or type / to bring up a menu of block types. If Markdown is new to you, the Markdown Guide is a good general introduction. The available blocks include:

Headings
Bullet and numbered lists
Code blocks
Tables
Image, PDF, and file blocks
Embed blocks
Data sets
Charts

Most of these work the way you'd expect. Data sets and charts need a little more explanation.

Embed blocks. Embed blocks take files such as PDFs. Add one, click the space it shows to open your system's file selector, then choose the file. It's uploaded and embedded on the page, like an attachment with a preview.

Data sets. Type /dataset. A dialog lets you create a new data set directly from the page, or embed an existing one. See Working with Data Sets.

Charts. Type /chart. For every chart you set a title, choose the data set the data comes from, and choose the chart type. Depending on the type, you then get a few more options:

Title column. The column used to label what appears in the chart: the bars, the sections of a pie, or the points of a scatter plot.
Data column. The column the actual values come from.

There are three chart types:

Chart	Columns you choose
Bar chart	A title column and one data column.
Pie chart	A title column and one data column.
Scatter plot	A title column and two data columns, one for each axis. A scatter plot places each point on a Cartesian plane using two values, so it needs both an X and a Y column.

Full width. By default, content pages use a narrower, centered layout. To use the full horizontal space instead, use the Wiki's More Options button and choose Enable full width. This only applies to content pages, not to data sets or canvases.

Working with Data Sets

Data sets are flexible, self-contained databases you can embed and use for reporting, categorization, lightweight project tracking, and more — especially useful for ideation and alignment.

A data set starts as a table with one mandatory column, Name. Add columns with the + button on the table's first row, which opens a modal to name and configure the column.

Supported column types:

Type	Behavior
Text	Free text per row.
Number	An optional prefix or suffix, plus optional minimum/maximum values. Leave either empty for no limit on that side.
Category	Groups of categories (e.g. a Status column with On Track, Off Track, At Risk). Categories can nest via a parent category. Pairs with Group By, which clusters rows by category.
Date	Referential only; doesn't trigger notifications or reminders.
URL	Link fields.
Person	Select people from your organization to tag (e.g. “Responsible,” “Supporters”). Referential only, no notifications.
Vote	Viewers with participant access can “like” items with an emoji. Set a vote limit per person; once used up, that person's remaining unvoted items become disabled (for them only).

Group By works on any groupable column type: category, person, and vote columns. You can also export a data set directly from its view.

Working with Canvases

Upcoming. Canvases aren't available in Wikis yet.

Canvas pages are a whiteboard-style page type. You'll be able to create items on the whiteboard, connect them to each other, and add notes and comments. Canvases are built on Excalidraw, so they work the same way.

Managing the Page List

The sidebar on the left lists every page in the Wiki and works as its table of contents. As an owner or editor, hovering over a page in the sidebar reveals:

Drag-and-drop — reorder pages, or nest one under another to build a hierarchy.
Add (sub-page) — create a sub-page directly.
More options — Duplicate or Delete.

Deleting a content page deletes its content. If the page has an embedded data set, deleting the page does not delete the data set — it exists independently as its own data-set-type page; the content page was just a window into it.

Data set and canvas pages have a simpler sidebar menu — just Delete.

Cover Pages

Any content page can have its own cover image: upload it, then choose to make it shorter/taller and set it to fit or fill the container.

At the Wiki level, enable a dedicated cover page either during Wiki creation or later via More Options → Enable cover page. This creates a cover-type page where you set:

Title
Description (optional)
CTA (optional)
Background

The cover page renders as a polished landing view in presentation mode.

Presentation Mode

Presentation mode lets you present a document to stakeholders in a more elegant and friendly way. It's a focused view that hides BRIDGE ONE's navigation and shows only the document itself, so your content takes center stage.

Editors can share a presentation-mode link. Pair it with a cover page to open the document with a polished landing view.

History

History is a log of everything relevant that changes in a Wiki over time. It's a timeline of the changes, showing who made them and when. To open it, use the Wiki's More Options button and choose View history.

Adding and managing Members

Membership and visibility settings define who can see and manage a Wiki. Members and visibility can be set when creating the Wiki, and managed afterwards through the Wiki's permissions dialog.

To understand more about permissions and visibility, see Roles & Permissions in the Core Concepts section.

Adding Members

Open the permissions dialog. Click the list of avatars at the top-right of the page.

Search for the person. Type their name in the search field. Below it, people who are already members are grouped by role — Owners, Editors, and Viewers. Anyone who isn't a member yet appears under Other People.

Add them. Click the Add button next to their name, then choose the role they'll have. They're now a member of the Wiki.

Managing Members

Members are managed from the same permissions dialog. Each person already in the Wiki appears as a card under their role — their avatar and name on the left, and a role select field on the right.

Open the permissions dialog. Click the list of avatars at the top-right of the page.

Find the member. Look under their role cluster, or search for their name.

Change their role. Use the select field on their card to choose Owner, Editor, or Viewer. They move to the matching cluster.

To remove someone, use the more options button next to their name.

Please note: only Owners can manage members. Editors can edit the Wiki's content, but they can't add, remove, or change the role of members. To understand how roles work, see Context-level roles.

Collections

Collections are like folders you can use to create curated selections of Wikis. A single Wiki can be placed in as many Collections as you need.

Creating a Collection

Go to the Wikis overview. The Collections section of the sidebar lists the existing Collections.

Hover over the Collections section title in the sidebar and click the Add button that appears next to it.

Fill in the options. Title, Owner, Icon, and Color. Owners are mandatory.

Adding Wikis to a Collection

Open the Collection.

Click the Add (+) button. A modal asks whether you want to create a new Wiki or select an existing one.

Choose the Wiki. To use an existing Wiki, select it from the list.

Collection members and visibility

Like Wikis, Collections have members and can be Public or Confidential. Collection members are managed the same way as everywhere else: click the list of avatars at the top-right of the page to open the permissions dialog. See Adding and managing Members, and Roles & Permissions in the Core Concepts section.